EPF Registration

The Employees' Provident Fund (EPF) is a social security scheme in India that aims to provide financial security to employees during their retirement. It is managed by the Employees' Provident Fund Organisation (EPFO).

Eligibility for EPF Registration:

For Employees:

• Any salaried employee working in an organization with 20 or more employees is generally eligible and often mandated to become a member of the EPF scheme.
• Employees earning a basic salary (including dearness allowance) of up to ₹15,000 per month at the time of joining are usually required to join.
• Employees earning more than ₹15,000 per month can also become members with the consent of their employer and the Assistant PF Commissioner.
• Even organizations with fewer than 20 employees can opt for voluntary registration under the EPF scheme.
• There is no age limit for joining the EPF scheme.

For Employers:

• It is mandatory for employers to register under the EPF scheme if their organization has 20 or more employees.
• Employers with fewer than 20 employees can also choose to register voluntarily.

EPF Registration Process for Employers (Online):

The EPF registration process for employers is primarily online through the Unified Shram Suvidha Portal (USSP): https://registration.shramsuvidha.gov.in/user/register

Here's a general step-by-step guide:

1. Visit the EPFO Website: Go to the EPFO website (www.epfindia.gov.in) and click on the 'Establishment Registration' button. This will redirect you to the USSP.
2. Sign Up on USSP: On the USSP portal, click on the 'Sign Up' button to create a new account. Fill in the required details like name, email, mobile number, and verification code.
3. Log in to USSP: After creating an account, log in to the USSP and select the 'Registration For EPFO-ESIC' option. Then, click on 'Apply for New Registration' and choose 'Employees' Provident Fund and Miscellaneous Provision Act, 1952'.
4. Fill the Registration Form: The 'Registration Form for EPFO' will open. Fill in the details across various sections such as:
   • Establishment Details: Name, address, industry type, etc.
   • e-Contacts: Email and mobile number details.
   • Contact Person: Details of the primary manager and other contact persons.
   • Identifiers: License information (Shop and Establishment Certificate, GST Certificate, etc.).
   • Employee Details: Number of employees, their basic details (this might be a general count initially).
   • Branch/Division: Details of any branches or divisions.
   • Activities: Nature of business using the NIC code.
   • Attachments: Upload scanned copies of required documents.
5. Attach DSC: After filling the form and attaching documents, you will need to attach the Digital Signature Certificate (DSC) of the employer. This is mandatory for fresh EPF registration.
6. Submit the Form: Once the DSC is uploaded, you will receive a confirmation message, and an email from the USSP will confirm the completion of the EPFO registration.

Documents Required for EPF Registration (for Employers):

You will typically need to upload scanned copies of the following documents:

• Proof of Establishment:
  • Certificate of Incorporation (for companies).
  • Partnership Deed (for partnership firms).
  • Shops and Establishment Certificate or any license issued by the government for the establishment.
  • GST Certificate.
• Address Proof of the Business:
  • Cancelled cheque or bank statement of the entity.
  • Hired/Rented/Leased Agreement (if applicable).
  • Any license/certificate/number issued by a government authority as address proof.
• PAN Card of the Employer.
• Digital Signature Certificate (DSC) of the Proprietor/Partner/Director.
• Details of the Contact Person/Authorized Signatory.
• Basic details of employees (may be required in a later stage or for initial assessment).